Applying for a DBS check can feel stressful, but tracking it online is simple and keeps you informed at every stage. At Online DBS Checks, we provide a clear, step-by-step guide so you can monitor your application from submission to certificate delivery. Whether you’re applying for a job, volunteering, or renewing your certificate, online tracking gives you confidence.
Being able to check progress online ensures that you are not left in the dark and helps you stay proactive if any delays occur. This also allows you to coordinate with your employer or organisation, avoiding last-minute surprises.
What is a DBS Check and Why You Might Need One
A DBS (Disclosure and Barring Service) check is a certificate confirming an individual’s criminal record status. Many employers and organisations rely on DBS checks to ensure safeguarding and safety standards are met, particularly in sensitive sectors like education, healthcare, and childcare. A DBS check is often a mandatory requirement before starting a job or volunteer role because it confirms that the applicant has no criminal history that could compromise the safety of vulnerable groups.
DBS checks are essential for roles that involve working with children, vulnerable adults, or in security-sensitive environments. Without a valid DBS certificate, you may not be able to start certain jobs or volunteer positions. For example, a nursery may refuse to hire a new staff member until they provide an enhanced DBS certificate. Similarly, healthcare providers may require standard or enhanced checks before allowing staff to work in patient-facing roles.
There are three main levels of DBS checks:
| DBS Check Type | Information Included | Who Needs It |
| Basic | Unspent convictions only | Any individual requiring a simple check |
| Standard | Spent and unspent convictions, cautions, reprimands | Employees in regulated roles such as healthcare and security |
| Enhanced | Same as Standard + relevant police information, barred list checks in some cases | Roles involving children, vulnerable adults, or high-security positions |
Enhanced DBS Check Online is commonly required for sensitive roles. Enhanced checks include extra scrutiny and may involve additional police verification, ensuring that organisations can safeguard vulnerable groups effectively. These checks are particularly important in positions where employees have unsupervised access to children or vulnerable adults, such as teachers, social workers, or care staff.
Who Needs a DBS Check
DBS checks are mandatory for:
- Employees in regulated sectors like education, healthcare, or childcare
- Volunteers working with vulnerable groups
- Self-employed professionals offering services to children or vulnerable adults
- Contractors operating in regulated industries
Even self-employed professionals may be asked to provide a DBS check before being contracted for certain work. Understanding which type of DBS check you need ensures that your application is processed efficiently and avoids delays.
Individual DBS Check applicants should confirm the appropriate level of check, particularly when moving between different sectors or roles. Having the correct DBS certificate helps employers trust the validity of your application and speeds up onboarding. In addition, knowing your DBS status ahead of time allows you to apply proactively, avoiding situations where a new employer cannot hire you due to pending checks.
For volunteers and those in part-time roles, DBS checks provide assurance to organisations that they meet safeguarding standards. Many charities and community organisations also require proof of DBS clearance before allowing volunteers to work in sensitive environments.
How Long Does a DBS Check Take
Processing times vary depending on the type of DBS check, number of names/ addresses on the application. On average:
| DBS Type | Average Processing Time |
| Basic | 2–7 working days |
| Standard | 2–5 working days |
| Enhanced | 2–10 working days (may take longer if multiple police forces are involved) |
Several factors can affect the processing time:
- Applications requiring verification from multiple police forces can take longer because each force must review its records.
- Errors or inconsistencies in the application form, such as incorrect addresses or misspelled names, can trigger delays.
- Requests for additional identity verification, such as missing documents or unclear copies of ID, may also slow down processing.
Using an online tracking service helps you monitor your application progress and reduces the stress of waiting for a certificate. By checking regularly, you can spot any issues early and communicate promptly with the DBS team if necessary.
Can You Track Your DBS Check Online
Yes, applicants can track their DBS check online. The system provides live updates on the status of your application, eliminating the need to call DBS customer service. Online tracking is fast, secure, and accessible from any internet-enabled device. It allows applicants to remain informed without relying on email or telephone updates, which can be slower and less reliable.
To track your application online, you will need:
- DBS application reference number (found on your application form or confirmation email)
- Date of birth
- Access to the official DBS tracking portal
Online tracking gives you transparency and reassurance about your application’s progress. Being able to check progress also helps you confirm that your application has been processed without errors, and it can provide peace of mind if you are waiting for multiple checks to be completed simultaneously.
Step-by-Step Guide to Tracking Your DBS Check Online
Following these steps ensures a smooth and stress-free tracking process:
Step 1 – Locate Your DBS Reference Number
Your reference number is issued upon submission of your application. Keep it safe, as it is essential to access the tracking service. Losing this number can result in delays while you request it again from your employer or organisation. Make a note of it immediately and store it in a secure location, either digitally or physically.
Step 2 – Access the Official DBS Tracking Website
Visit the official DBS tracking portal. Always ensure the website is legitimate and secure before entering personal information. Avoid third-party websites that may compromise your data or provide inaccurate updates. Bookmark the official portal to make it easier to check regularly.
Step 3 – Enter Your Details Accurately
Provide your reference number and date of birth exactly as recorded in your application. Minor errors may prevent updates from displaying correctly. If you encounter issues, double-check your details or contact DBS customer support for guidance. Accuracy is crucial because even small discrepancies can trigger verification delays.
Step 4 – Understand DBS Status Updates
| Status | Meaning |
| Application Received | DBS has logged your application and started processing |
| In Progress | Application is being processed by police or DBS team |
| Certificate Printed | DBS certificate has been issued and printed |
| Certificate Dispatched | DBS certificate has been mailed to your registered address |
Monitoring these updates regularly helps you track progress and take action quickly if your application is delayed.
DBS Check for Nursery Staff often requires enhanced checks. Online tracking is particularly useful for nursery staff to ensure their certificates are processed in time for employment start dates.
Common Questions About DBS Tracking
- How often are status updates provided? Updates typically appear within 24 hours of a change.
- Why is my DBS check taking longer than expected? Delays can occur if multiple police forces or common names, multiple names or multiple addresses are required to be verified.
- Can employers track my DBS check? Yes, with your consent and reference number.
- What happens once my certificate is issued? It is printed and sent to your registered address. Employers may require it before starting work.
- Can I track my DBS check on my phone? Yes, the tracking service works on mobile devices.
Tips for a Smoother DBS Application and Tracking Process
- Double-check all personal details before submission
- Keep your reference number safe
- Register for the DBS Update Service for easier renewals
- Contact DBS support if processing exceeds 60 days
- Ensure your employer provides accurate application information
- Track your progress regularly
Following these tips ensures a faster, more reliable DBS process and reduces the risk of errors that can hold up your application. Using the DBS Update Service also simplifies renewals and can save time for recurring applications.
DBS Checks for Schools
Teachers, support staff, and contractors in schools need DBS checks to maintain safeguarding standards.
| Role | Required DBS Check |
| Teacher | Enhanced |
| Support Staff | Enhanced |
| Contractors | Enhanced (depending on access to children) |
DBS Checks for Schools ensure safe environments for children and compliance with legal regulations. Schools benefit from online tracking to manage staff onboarding efficiently and reduce administrative delays. Enhanced checks also help prevent unintentional hiring of individuals with relevant criminal histories, ensuring the safety of students.
Benefits of Online DBS Tracking
- Transparency – Know exactly where your application stands
- Time-saving – Avoid unnecessary calls to customer service
- Convenience – Access your DBS status from any device
- Peace of mind – Reduce stress by staying informed
Online tracking is an essential tool for applicants, employers, and organisations involved in safeguarding roles. It simplifies administrative processes and provides a reliable way to monitor progress without repeated phone calls or emails.
Final Thoughts
Tracking your DBS check online is simple, reliable, and convenient. Following the steps outlined ensures you stay informed. Whether applying individually or through an employer, online tracking guarantees transparency and peace of mind. For further queries or assistance, Contact Us.
FAQs
Q1. Can I track my DBS check without a reference number?
No, you must have the DBS reference number to track your application.
Q2. Is the online tracking service free?
Yes, the DBS online tracking service is free for all applicants.
Q3. Can I track my DBS check on my phone?
Yes, the tracking service works on mobile devices as well, making it convenient for applicants on the go.
Q4. What if I lose my reference number?
You’ll need to request it again from your employer or the organisation that submitted your application.
Q5. How can I speed up my DBS application?
Ensure your details are accurate, respond quickly to any requests from DBS or your employer, and avoid errors in your application form.
