7 Essential Tips for Understanding Disclosure Barring Service Tracking
Summary
This blog explains 7 essential tips for understanding Disclosure and Barring Service (DBS) tracking in the UK. It covers the different types of DBS checks, the importance of enhanced checks for regulated roles, how to avoid common application mistakes, and how to track applications online. It also highlights the benefits of the DBS Update Service and shows how DBS tracking fits into wider employment background screening. With clear FAQs and practical advice, the guide helps employers and applicants reduce delays, stay compliant, and make safer hiring decisions.
Introduction
When it comes to safe recruitment, employers in the UK can’t afford mistakes. One of the most important steps in the hiring process is conducting a Disclosure and Barring Service (DBS) check. But once an application is submitted, how do you know what’s happening behind the scenes? That’s where DBS tracking comes in.
In this guide, we share 7 essential tips for understanding Disclosure Barring Service tracking, so both employers and applicants can avoid delays, reduce risk, and make informed decisions.
1. Understand What the DBS Does
The Disclosure and Barring Service provides criminal record disclosure and manages barred lists for individuals unsuitable to work with children or vulnerable adults. For employers, it’s a safeguard against making risky hiring decisions.
Tip: Always confirm whether the role requires a basic, standard, or enhanced DBS check before submitting an application - requesting the wrong level wastes time and resources. Learn more about which DBS checks you need in our blog here.
2. Know the Different Types of DBS Checks
Employers should be clear on the three main levels:
- Basic DBS – unspent convictions only.
- Standard DBS – spent and unspent convictions, cautions, reprimands, and warnings.
- Enhanced DBS – the most detailed, including police intelligence and barred list checks where applicable.
Tip: Map each role against the appropriate DBS level to stay compliant.
3. Pay Attention to Enhanced DBS Checks
Enhanced DBS checks are legally required for regulated activity roles such as teachers, healthcare professionals, and social workers. These checks often take longer to process because multiple police forces may need to be contacted.
Tip: For time-sensitive recruitment, submit enhanced applications early and monitor their progress through the tracking service.
4. Get the Application Process Right First Time
The biggest cause of DBS delays? Application errors. Common mistakes include:
- Misspelt names or incorrect dates of birth.
- Outdated or invalid ID documents.
- Failing to disclose name changes.
Tip: Double-check all details before submission. At Online DBS, our team reviews applications carefully to reduce the chance of rejections or delays.
5. Track Your DBS Application Online
Once submitted, you can use the official DBS tracking process to check status updates. All you need is your application form reference number and date of birth.
Typical timelines:
- Basic DBS: 24–48 hours.
- Standard DBS: around 5 working days.
- Enhanced DBS: 2–4 weeks, sometimes longer.
Tip: Use tracking proactively to keep candidates and hiring managers informed, avoiding last-minute surprises.
6. Use the DBS Update Service
The DBS Update Service allows certificates to be kept up to date and checked online with the applicant’s consent.
Benefits include:
- Saving money on repeat applications.
- Real-time updates on certificate status.
- Faster onboarding for new roles.
Tip: Encourage applicants in long-term or multi-role positions to register for the Update Service, it saves everyone time and resources.
7. See DBS Tracking as Part of Wider Background Screening
While DBS tracking is important, it’s just one part of a robust employment background check strategy. Employers should also verify:
Tip: Combining DBS tracking with wider background screening creates a complete picture of candidate suitability and protects your organisation’s reputation.
FAQs About DBS Tracking
- What if my DBS application is delayed?
Delays often occur at the local police force stage. Use the tracking service to check status, and contact your umbrella body (like Eurocom CI) if there’s no movement.
- How can errors in a DBS certificate be corrected?
If the details on your DBS certificate are incorrect, you can raise a dispute directly with the DBS.
Conclusion
Understanding the DBS tracking process ensures a smoother recruitment journey for both employers and applicants. By following these 7 tips from choosing the right check to using the Update Service - you’ll reduce delays, safeguard your organisation, and stay compliant with UK employment law.
Ready to streamline your DBS process? Explore DBS Checks with Eurocom CI
